Executive & Administrative Assistant
Posted by PeopleForBikes on 10/29/2020
Job Basics
Industry Sector: Bike
Job Categories: Admin/Clerical
Company Type: DoesnotApply
State: CO
City: Boulder
Country: United States
Required Experience: 5 - 7 years
Job Type: Full Time
Salary: 45,000 - 53,000
Required to Relocate:
Required to Travel:
Employee May Telecommute: No
Job Seeker Must Live Within:
Job Description & Requirements
Title: Executive + Administrative Assistant — PeopleForBikes Coalition
Type: Full-time
Location: Boulder, CO
Industry: Bicycle Industry Nonprofit
Employment and Classification: “At will” employment status; full-time position
About PeopleForBikes
PeopleForBikes works to unite millions of Americans, thousands of businesses, and hundreds of communities to make every bike ride safer, more accessible, and more fun. Our mission is to put more people on bikes more often and make every bike ride better for everyone. Nationwide, PeopleForBikes represents 280 supplier members, more than 1,100 Ride Spot retailer members, and 1.3 million individuals. We support and promote bicycling’s benefits and back crucial bike infrastructure policies, projects, and programs.
Position Summary
PeopleForBikes is hiring an Executive + Administrative Assistant.
The ideal candidate is extremely organized with an eye for detail and helping set up the organization and its individual employees for success. The ideal candidate will also demonstrate a strong desire to support the success of others and take initiative to help people, teams and the office be more productive and efficient. This role will juggle running day-to-day operations and multiple organizational, office, and team administrative tasks. They will also support PeopleForBike’s President/CEO.
Required Qualifications
- College degree and two years of experience, associates degree and four years of experience, or six years of experience in administrative assistance or customer service.
- Experience creating better systems and templates for future work.
- Exceptional attention to detail with proven project management and organizational skills.
- Takes initiative and action and gets work done quickly.
- Strong customer service ethic and willingness to go above and beyond to help PFB’s customers.
- Skilled in the use of standard office equipment and basic accounting, spreadsheet, database, CRM, and Microsoft Suite software experience.
- Ability to problem solve and handle basic inquiries but also escalate important information to executives as needed.
- Ability to treat confidential information with appropriate discretion.
- A commitment to safe, healthy, reliable, and affordable access to bicycling for all members of a community.
- PeopleForBikes will consider alternative ways that an applicant may have gained the required qualifications, outside of traditional pathways.
Responsibilities
Administrative assistance
- Responsible for office-wide communication for phones, and our general email.
- Manage and provide support for various office-wide software such as Google Admin, Dropbox, Zoom, and Microsoft.
- Establish current and historical tracking systems for the office by outlining and following procedures.
- Manage projects from beginning to end to help others be productive and successful and institutionalize continuous improvement.
- Perform some administrative functions for staff.
Event support
- Participate actively in the research, planning, and execution of PeopleForBikes events, including scheduling, preparing rooms, packets, and dossiers, and being the point person for catering.
- Arrange hotels, flights, and other logistics for staff, board members, and event participants.
Executive assistance
- Manage our President/CEO’s day-to-day calendar, including making appointments and using discretion to prioritize important matters.
- Provide administrative assistance such as writing, editing, sending thank you notes, and preparing office communications on the CEO’s behalf.
- Provide executive team assistance as needed.
Office organization
- Point person for keeping a clean and smooth-running office ranging from the fulfillment of packages and running errands to ensuring internet access is functioning and staff has functioning laptops and phones.
- Manage relationships with office vendors and service providers.
- Provide general support to guests and visitors.
- Minimal travel may be necessary.
- Other duties as assigned.
Compensation and Benefits
This “at-will” position offers a competitive salary commensurate with experience with a range of $45,000 - $53,000. PeopleForBikes offers an excellent and comprehensive benefits package. This includes paid health insurance for employees, a generous paid-time-off (PTO) policy including 22 days plus federal holidays, paid parental leave, flexible work schedule including work from home options, and optional participation in a deferred compensation retirement plan, with immediate vesting of the competitive employer match. In addition, we provide long-term disability insurance, a regional public transportation pass, a cell phone plan, computer along with other benefits.
At PeopleForBikes, our agreed-upon set of team norms is what drives us to do our best every day we show up to work. We continually strive to build and strengthen our team, we work together effectively to serve our mission, and we have fun. Beyond that, we’re casual, we work flexibly with some remote work allowed and we love dogs. You don’t have to be an amazing bike rider to work here — what matters to us is a desire to work alongside passionate people improving the world through bikes (and hopefully you love bikes too).
To Apply
- Interested applicants should submit a resume and cover letter in a single PDF file, via email, with “Administrative Assistant” in the subject line to PeopleForBikes’ Chief of Staff, at jobs@peopleforbikes.org.
- The cover letter should not exceed one page, and briefly explain the candidate’s applicable experience including your experience working with people of diverse backgrounds and perspectives.
- Due to volume, we will not respond to telephone or in-person inquiries.
- Incomplete applications will not be considered.
- The position is available immediately and will remain open until the position is filled.
- Interested applicants are encouraged to visit PeopleForBikes.org for general information and organizational background.
Equal Opportunity
Our work to create safer, more comfortable, and more accessible places for everyone to ride starts with us. As an equal opportunity employer, we are committed to hiring a diverse workforce. We want our staff to be reflective of the backgrounds, experiences, and perspectives of the communities we serve, and to create an inclusive work environment where employees and the communities we serve feel welcomed, valued, respected, and received. We believe that no matter who you are, where you're from, or why you ride, everyone can find joy on a bicycle.
